The Unified Nations Council (“UNC,” “we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how UNC collects, uses, discloses, and safeguards personal information in connection with participation in our programs, events, applications, and digital platforms. By registering for or engaging with UNC activities, you consent to the terms outlined herein.

1. Scope of Policy

1.1 This Privacy Policy applies to all data collected from individuals (“Participants,” “Delegates,” “Applicants,” or “Users”) in relation to UNC conferences, forums, workshops, training, and associated online or offline activities.
1.2 The Policy governs personal data collected through websites, online application portals, payment gateways, communication channels, and physical registrations.
1.3 By providing personal information to UNC, you acknowledge and consent to its collection, processing, storage, and disclosure in accordance with this Policy.

2. Data We Collect

UNC may collect and process the following categories of data:

• Personal Identification Data: Full name, gender, date of birth, nationality, passport/ID details.
• Contact Information: Email address, telephone number, residential address, nearest airport.
• Professional & Academic Information: Resume/CV, occupation, institution, academic background, professional photograph.
• Financial Data: Payment details, transaction records, and billing information (processed securely via third-party payment processors).
• Technical Data: IP addresses, browser type, device identifiers, cookies, geolocation metadata, and usage analytics.
• Sensitive Information (if voluntarily provided): Dietary restrictions, accessibility needs, and health-related disclosures required for event participation.

3. Purpose of Data Collection

Your personal data may be used for the following purposes:

• To verify eligibility and process applications for UNC events.
• To communicate registration confirmations, updates, and logistical details.
• To facilitate accommodation, travel coordination, and on-site arrangements.
• To issue participation certificates, letters of recommendation, or supporting documentation.
• For payment processing, invoicing, and fraud-prevention measures.
• For research, statistical analysis, and reporting on global youth engagement trends.
• To comply with applicable legal, regulatory, and institutional obligations.

4. Data Sharing & Disclosure

4.1 Personal data may be shared with trusted third-party service providers strictly for operational purposes (e.g., payment processors, IT vendors, accommodation providers, and event partners).
4.2 UNC may disclose data when required by law, court orders, or governmental authorities.
4.3 Delegates acknowledge that participation in UNC events may involve public disclosure of names, photographs, and country affiliations in brochures, websites, press releases, or reports.
4.4 UNC does not sell, rent, or trade personal information to unaffiliated third parties for marketing purposes.

5. Data Storage & Retention

5.1 All data is stored securely using industry-standard encryption, access control, and risk-mitigation protocols.
5.2 Personal data is retained only as long as necessary for the purposes outlined in this Policy, or as required by applicable law.
5.3 Delegates’ basic participation records (name, country, event year) may be retained indefinitely for archival, alumni engagement, and statistical reporting purposes.

6. International Data Transfers

6.1 By participating in UNC events, you acknowledge and consent that your personal data may be transferred, stored, and processed across international jurisdictions where UNC or its service providers operate.
6.2 Such transfers will be safeguarded by appropriate contractual clauses, compliance with applicable data protection laws, and UNC’s internal policies.

7. Cookies & Digital Tracking

7.1 UNC websites may use cookies, tracking pixels, log files, and analytics tools to enhance user experience, monitor engagement, and improve services.
7.2 Users may disable cookies via browser settings; however, this may limit access to certain features of UNC’s digital platforms.

8. Data Subject Rights

Subject to applicable law, participants may exercise the following rights:

• Access & Correction: Request access to personal data and correction of inaccuracies.
• Withdrawal of Consent: Withdraw previously granted consent for data processing.
• Erasure: Request deletion of personal data, subject to legal and contractual obligations.
• Restriction: Request limitation of data processing under certain conditions.
• Portability: Request transfer of data to another controller in machine-readable format (where feasible).

Requests must be submitted in writing to UNC’s designated Data Protection Officer at protect@uncouncil.org. UNC may require verification of identity before fulfilling such requests.

9. Security Measures

UNC employs physical, technical, and administrative safeguards to prevent unauthorized access, disclosure, alteration, or destruction of personal data. However, UNC cannot guarantee absolute security of information transmitted over the internet. Participants acknowledge inherent risks associated with online data transmission.

10. Photography, Videography & Media Rights

10.1 By attending UNC events, participants consent to the capture and publication of photographs, videos, or recordings for promotional, educational, or archival purposes.
10.2 Such materials may be disseminated globally across digital platforms, publications, and third-party media outlets without financial compensation.

11. Breach of Policy

Violation of this Privacy Policy or misuse of personal data by participants may result in removal from programs, termination of registration, or referral to legal authorities.

12. Policy Updates

UNC reserves the right to amend, modify, or replace this Privacy Policy at any time to reflect evolving practices, technological advancements, or legal requirements. Updates will be published on official UNC platforms, and continued participation shall constitute acceptance of revised terms.

13. Acceptance of Policy

By registering for or participating in UNC events, you confirm that you have read, understood, and consented to this Privacy Policy in full and authorize UNC to process your data accordingly.